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Posts tagged: customer service

6 Ways to Market Your Site as a Customer Information Center

questions-social-media-sitesCompanies who rely on social media as a customer service information outpost will be interested in a report that says, “The number of questions asked via social media channels account for less than 1/100th of a percent of questions asked via customer-facing websites.

The report shows how much more likely people are to ask questions when they’re interacting directly at a company’s website versus communicating through a social network. To gather the data, Intelliresponse, a customer service management technology company, measured five clients’ results over a 30-day period.

That’s a small population; it would be interesting to analyze each company’s social media presence. For instance, if their customers are not active social media users, the number of questions might be higher. Still, that’s quite a gap to close. Download the report here.

Here are six ways to add customer information value to your site, starting at the very beginning of the prospect to customer cycle.

Have you ever walked into a store ready to buy, but you can’t get your questions answered? What happens? You walk out frustrated and the business loses the sale. On the web, traffic is unforgiving. That’s why it’s important to make your customer experience as clear and rewarding as possible.

  1. Place contact information, including phone and an email icon on every page.
  2. Add a contact page to your site that includes a form; monitor activity so you can respond right away.
  3. Post a list of frequently asked questions that cover common objections to the sale, comparison to competition, and answers to most asked questions after the sale.
  4. Feature top questions from social media as a monthly blog post. You can recognize your customers, with their permission, and share information with a wider audience.
  5. Consider integrating technology. I used to prefer dialing in over chatting online with a customer service rep, but the wait time is  usually much less screen to screen.
  6. Introduce your customer service reps on your site. Prospects and customers will feel more comfortable seeing a face and a name.

In the rush to get into social media, the company’s website may lose priority. Yes, it’s important, if not critical, to be where your customers can find you on LinkedIn, Facebook, twitter and Google+.  Remember, though, your home site is where your company is.

When do you interact with customers on your site versus via social media?

 

Persistence, PR and Customer Service

Not what you want on a new iPhone 4G: a diagonal crack connecting the upper and lower screen limits.

But . . .that’s what I saw when I pulled my iPhone out of my purse one morning. It wasn’t there when I put it in away on my way out of a social networking event the night before.

I’ll admit I can be hard on my equipment. I dropped my Canon G2 camera in a parking lot a few weeks after I got it. It was durable, but not indestructible.

Wondering how fragile the iPhone4G could be, I searched the web for fixes. I didn’t see many/any cracked screen reports. How unlucky could I be?

A few comments on a blog post about iPhone 3g suggested going to the Apple store to request a replacement. But, the Apple stores around us are a 15 minute drive. Yeah, that’s not really that far, but I decided to check in first at the at&t store where I ordered the phone.

Signed in as the third name on the list, we knew we were in for a wait. In our area, people like to make sales interactions into exchanges about life and such and so on. One couple I watched took at least 20 minutes telling the sales rep about their personal communication habits before they decided on a phone. It’s all about who we are out here. And, believe it or not, most of the time everybody’s okay with that.

Maybe it’s a Midwestern tendency or a DuPage County peculiarity, but we don’t mind telling people who we are and why we are doing what we’re doing. And, yes, it’s okay if you want to, too.

So, I was honest with Erik, the sales rep who greeted me and my youngest son aka the entertainer who’s a geek and kind of a bit obnoxious at times when he wants to be, which is almost always.

“I’m really sad and disappointed that the iPhone is so fragile,” I said. “I didn’t expect it to crack in my purse. My HTC/at&t tilt was much more durable.”

When I asked if was still covered under the 30 day return policy warranty, I knew the answer was almost certainly no – and it was, by 12 days.

Erik couldn’t exchange the phone, but he could ask his manager for an exception. He’d never seen a crack like this and thought maybe the phone might be defective.

His manager said I couldn’t return the phone. So, I was ready to take it back and live with the crack when Erik noticed something: a black particle from the case on the counter. Did the case break the screen?

He suggested that maybe his manager might consider exchanging the phone. Before he walked over, he found another piece of plastic from the case on the counter. Both pieces and the phone went over to his manager.

The youngest and I waited while Erik submitted the evidence.

A few minutes later, he came back and said that they’d determined that the case cracked the iPhone. And. . . they were going to replace it!

I wanted to replace the case, too. Ballistic HC for Hard Core with four layers of protection and Otter were the top choices. Safe and snug in it’s Otter Box, my iPhone looks like some odd device. Too small to be an Android and too big to be an iPhone, it looks clunky. But, that’s okay with me. I know I can a) find it and b) keep the screen protected.

Yay! I can close all of the iPhone 4G repair service windows.

And the PR part? Why it’s this post, of course. Thanks to Scott Stratten, who recently spoke at Social Media Club Chicago, for sharing a customer service story that inspired me to write this post.

Image credit: Louvre Apple from the Paris 2010 collection by Barbara Rozgonyi c2010 for thesociallens.com
Disclosure: Amazon links are affiliate links; if you purchase products through these links, I will receive a commission.

Come on and Comment

What’s your best or worst customer service story of the week?

Customer Appreciation PR Stamps Out Memory Loss


Today’s mail call brought in two thank you notes.

One, in the form of a postcard, came from Zappos.com addressed to my son who returned a pair of shoes. He’s growing fast, but he only needed one size bigger, not two, to replace his shredded Lakai Manchester Selects.

What do you do when your shoes don’t fit?

My son, a high school sophomore, gets on the phone.
After all, Mom is for preliminary price approval, not return intervention.

When he found the shoes he ordered weren’t in stock in his correct size, the customer service rep stayed on line with him while he shopped for a new pair onsite. He wanted the ones that cost $11 more and was willing to pay. But, Zappos said no prob, we’ll upgrade your order at no charge.

Today Sarah’s postcard came in the mail: “Thanks for calling in today! I hope you like your new Lakai shoes!” The “return address” on the card is a call to action: “Put a smile in someone’s day by sending them an unexpected observation or totally random comment.”

In the past 10 years, I’m estimating I’ve purchased at least 50 pairs of skate shoes. [Please, don’t do the math.] Not one shoe or shoelace has come from Zappos. Why? We never thought of them as a skate shoe store. Do you think Zappos has a frequent skate shoe buyer club? Because if they do, I know at least a dozen dudes who’ll sign up.

And, the second thank you note came as a letter addressed to me to share with Social Media Club Chicago from Adele Hazen of GasPedal thanking us for all of our help with BlogWell. Primary credit for that goes to Tim McDonald, SMC Chicago’s communications director.

What’s our customer relationship with BlogWell? Social Media Club is a marketing partner, which means that we often get free tickets to the events in exchange for letting our members know about special discounts.

But, my personal relationship with GasPedal goes back almost two years ago when Andy Sernovitz gave me a scholarship to attend his Word of Mouth Marketing Genius event – for free. Inspired, I wrote “PR Tools: Word of Mouth Marketing – Give it Away,” and gave away the steps in my company’s marketing transformations process.

How do you show customer appreciation?

As many times as I’ve listened to Natalie Merchant sing “Kind and Generous,” the first time I saw the music video was just now when I previewed it to embed in this post. Wow!

For those of you would like a personal thank you note for reading this post, please email your address to corywestmedia @gmail.com with the message “Please Thank Me” in the subject line.

How do you or your company show appreciation?

Image creditt: Thanks to Shutterstock.com for supplying images in exchange for a photo credit.

Trends: Brand Butlers Deliver Exquisite Customer Service

I love watching and reporting on trends. Trendwatching’s April brief reports on the Brand Butler, “why serving is the new selling” trend.

Interested in trends, too? Here’s the Source: www.trendwatching.com. One of the world’s leading trend firms, trendwatching.com sends out its free, monthly Trend Briefings to more than 160,000 subscribers worldwide.

Being a Brand Butler means becoming a servant to your customers.

For me and my company, that means being there whenever they need us. We might construct marketing plans, potish blog posts, tidy social media profiesl, write letters, drive traffic, put out fires, retell their stories or speak for them when they need a voice.

What is a Butler?
Maybe you’ll recognize some characters on this list of fictional butlers.. Butler is also a utility for automating repetitive tasks in Mac OS X by Peter Maurer. Download Butler for Mac. Butler is also a university in Indianapolis that won the NCCA western division last Saturday.

There’s so much great information in the Brand Butler brief, including dozens of real life examples, that I know you’ll want to read it in detail after you take in these highlights I selected to share with you.

Build a Brand Butler omnipresence online and offline.

Online: To get ideas, scan the iPhone App Store, Google’s Android Market, and Blackberry’s App World.

Offline: One popular offline Brand Butler tactic is to open permanent or temporary branded public spaces tied to events or locations. At these Brand Butler stations, brands interact and assist visitors and customers with brand-relevant services.

Brand Butler relationships allow for built-in feedback and co-creation in eight categories

1. Transparency & ‘In the know’
2. Saving money
3. Finding
4. Connectivity
5. Health, nutrition & exercise
6. Skills & advice
7. Eco
8. Tools & amenities

Brand Butlers in Action from Trendwatching’s Report

Van Cleef & Arpels offers a day in Paris iPhone app with a gudie through ‘a poetic ballad in Paris,’ discovering romantic venues around the city.

Beck’s Gig Finder app map and GPS finds local music gigs.

Chevrolet teamed up with the 2010 SXSW festival to offer the Chevy Volt Recharge Lounge with where visitors could enjoy refreshments and recharge their electronic devices. The brand also offered a ‘Catch a Chevy’ service, which offered festival-goers lifts around Austin.

In 2007, Amsterdam’s Schiphol Airport and Nutricia opened the free Schiphol Babycare Lounge, featuring seven circular “cabins”. Facilities include a changing area, baby baths and a microwave for heating food.

A hands-on start would be to establish the themes your brand is about, and dream up an integrated ‘suite’ of Brand Butler services, both online and offline.

Source: www.trendwatching.com. One of the world’s leading trend firms, trendwatching.com sends out its free, monthly Trend Briefings to more than 160,000 subscribers worldwide.

Sometimes butlers rescue their masters from fires as Alfred did in Batman Begins.
“Why do we fall sir? So that we can learn to pick ourselves up.”

http://www.youtube.com/watch?v=nFfozZTjItQ

Quite often, we serve as storytellers who solve mysteries as Wadsworth, who plays a butler, in the movie Clue. How do you serve as a brand butler for your customers?

http://www.youtube.com/watch?v=0vjJRWQQXA8

So, what we can get you today?

Image source: Thanks to shutterstock.com for granting usage rights in exchange for credit, which I am happy to give.